# WELI Event Interludes — Case Study and Outreach Templates

## Case-study template

### [Event name] — [Opening / Mid-Programme Reset / Closing]

**Organiser:** [organisation]  
**Audience:** [audience and size]  
**Location / date:** [location, date]  
**Programme challenge:** [what was dense, difficult or important about the moment?]

#### The brief

[Write 2–4 sentences describing what the organiser needed. Do not imply a commissioned interlude unless that is accurate.]

#### The intervention

[Describe the exact WELI format, duration, theme connection, participation approach and technical setup.]

#### What changed

[Use evidence: organiser quote, audience feedback, programme outcome, attendance, repeat booking or observed response. Avoid unsupported claims such as “everyone loved it.”]

#### Proof

- [approved testimonial]
- [approved photograph or video]
- [programme link]
- [specific result]

#### Permission

Confirm in writing whether the organiser permits use of the name, logo, images, footage and testimonial.

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## Outreach email: conference producer

**Subject:** A short reset for [event name]?

Hi [name],

I noticed [specific programme detail] brings together a dense run of ideas for [audience]. WELI Event Interludes are 5–20 minute hosted resets using music, simple participation and science storytelling. They can open the room, restore attention between sessions or close the day without turning the event into a generic party.

For [event], I would suggest [specific format and duration] connected to [theme or programme moment]. Is this the kind of moment you are still shaping?

I can send a one-page concept if useful.

Best,  
WELI / WildWooHoo

## Outreach email: university or research team

**Subject:** A research-aware interlude for [showcase / programme]

Hi [name],

I saw that [event / research programme] is bringing together [researchers / students / public audience] around [theme]. WELI combines scientific credibility with music, story and low-pressure participation to help a room stay receptive through complex ideas.

A possible fit would be a [5–12 minute mid-programme reset / 10–15 minute opening] that connects back to [approved theme]. It is not a generic energiser or forced icebreaker; it is a designed programme moment.

Would you be the right person to speak with about programme additions or partnerships?

Best,  
WELI / WildWooHoo

## Outreach email: festival, museum or public programme

**Subject:** A participatory WELI moment for [programme]

Hi [name],

I am writing because [programme / exhibition / festival] is already exploring [specific theme]. WELI creates accessible live experiences that translate science and research into music, story and participation.

I see two possible routes: [short public activation] or [hosted conversation / workshop]. If the programme is still open to additions or partner-funded concepts, I would be glad to send a concise proposal shaped to your audience and venue.

Best,  
WELI / WildWooHoo

## Follow-up

Hi [name],

Just following up on the idea of a short WELI interlude for [event]. If the programme is already locked, no problem—would [month / future event cycle] be a better time to discuss it?

Best,  
WELI

## Outreach rules

- Personalise the first paragraph with a real programme detail.
- Suggest one insertion point, not every service.
- Ask whether the programme is still being shaped.
- Use official submission, partnership or sponsorship routes when provided.
- Keep a human review before sending.
- Record date, recipient, source, response and next action.
- Do not claim a budget, open slot or relationship that has not been verified.